Date Posted:

February 15, 2024

Salary:

The current salary range for the CALIFORNIA COUNTIES FOUNDATION INSTITUTE (PROJECT) MANAGER is $90,000-$130,000 annually.

Description:

The California Counties Foundation Institute Manager is responsible for coordinating the operations of the Institute, including overseeing and implementing CSAC Institute programs. Responsibilities include: managing the day-to-day operations of the Institute; supervise Institute staff; serve as the liaison between the Institute and CSAC staff; support and staff the Foundation Board of Directors and working closely with the Foundation CEO and COO; represent the Foundation with host counties, affiliates, and other external partners; and identify and support new Foundation initiatives and activities as directed by the CEO, COO, and Board of Directors.

Job Duties:

• Prepare and manage Foundation budget, with primary emphasis on Institute budget and finances, including regular coordination with CSAC finance staff and Special Projects Manager (program design and reporting); and the administrative assistant (vendor and presenter invoicing)
• Pursue grant opportunities for the Institute or other training programs, as needed;
• Serve as leading staff member for Institute activities;
• Prepare and manage contracts on behalf of the Foundation for Institute instructional faculty and all other operational needs;
• Manage billing and invoices for Institute campuses, instructors, programs and classes;
• Manage all requests for Institute information or assistance;
• Determine eligibility for Credentials and develop Credential award list;
• Represent Institute in discussions regarding specialty credentials and other special Institute courses for CSAC affiliates or committees;
• Manage class coordination (site selection, logistics management, contracting, attendance) with the Foundation COO for all Institute courses, campuses, and special programs;
• Design and deliver all satellite campuses and partnering organizations’ programming, including managing administration of all CSAC Institute contracts for classes, facilities and meeting logistics. 
• Attend all Institute courses in Sacramento
• Create pre-program webinars for presenters and participants;
• Supervise training program coordinator(s);
• Maintain and analyze all data and records on Institute performance;
• Maintain Institute policies and prepare recommended updates as needed;
• Manage and update Foundation and Institute website pages;
• Arrange and participate in meetings and exhibits to promote Institute;
• Coordinate introductions for every class;
• Develop recommended courses for interest tracks; Identify course needs and opportunities;
• Assist in the selection and scheduling of courses for each semester;
• Provide support for the New Supervisors Institute and other special Institute workshops and classes;
• Arrange and coordinate monthly communications, special events and other activities designed to generate and foster participation in CSAC Institute programs, including facilitating presenter marketing videos;
• Prepares periodic blogs, bulletin articles, and other communications to broaden awareness of the CSAC Institute;
• Create end-of-year and end-of-program reports,
• Other duties as assigned.

Knowledge Required:

• Executive-level professional development program design, delivery, and evaluation approaches;
• Logistics management of multiple site program and meeting locations;
• Association Management Software system and event management;  
• Publishing and dissemination of materials including class schedule, monthly emails;
• Business correspondence and report writing;
• Principles and practices of customer service;
• Budget development and management and related accounting and math principles;
• Comprehensive English usage, spelling, grammar and punctuation;
• Modern office procedures, rules and practices, including excellent usage of computer skills and ability. Knowledge and use of word processing and related software is essential;
• Basic online communication networking tools such as Survey Monkey, MailChimp, and Constant Contact; and,  
• Website management. 

Skills Required:

• Oversee and effectively maintain the confidentiality of records;
• Understand basic budget and accounting procedures;
• Organize and accomplish work with a high degree of independence and initiative;
• Show strong analytical reasoning;
• Complete work assignments under pressure to meet deadlines;
• Establish and maintain effective working relationships with internal staff, county staff, corporate representatives and other clients of CSAC;
• Excel in effective and positive communication;
• Work well in cooperation with others for the benefit of the organization;
• Collaborate with partners and external stakeholders to strengthen organizational impacts;
• Display industriousness, conscientiousness, and dependency in performing tasks;
• Use sound judgement based on experiences;
• Promote strong interpersonal skills;
• Demonstrate short-term and long-term planning;
• Show strong attention to detail;
• Schedule, plan and coordinate training program schedules, meetings and other events to enhance CSAC Institute training programs in Sacramento and all satellite locations; and,
• Problem solve and prepare potential solutions to assist with the delivery of CSAC Institute training programs.

Qualifications:

Minimum Qualifications: Bachelor’s Degree and five years of experience managing or coordinating multiple education or training programs; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Other Considerations: A master’s degree in public administration, leadership, organizational behavior, or related field is preferred. This position is intended to be onsite during normal Monday through Friday, 8:30 – 5:00 business hours at the CSAC office, 1100 K Street, Sacramento. Periodic teleworking may be possible with prior COO approval. Travel is required at least six times per year for program delivery.

How to Apply:

Please send a letter of interest and resumé to: resumes@counties.org

Filing Deadline:

The first round of applicant reviews will take place the week of March 11, 2024.