Date Posted:

February 15, 2024

Salary:

The current salary range for the CALIFORNIA COUNTIES FOUNDATION SPECIAL PROJECTS MANAGER is $90,000-$130,000 annually.

Description:

The California Counties Foundation Special Projects Manager is responsible for coordinating the operations of special projects that includes, but is not limited to, the CSAC Grants Initiative.

Responsibilities include: responsible for pursuing, coordinating, and administering grants and contracts for the California Counties Foundation (Foundation) and CSAC; serve as the liaison between counties, stakeholders, partners and CSAC executives; support the Foundation Board of Directors and working closely with the Foundation CEO and COO; represent the Foundation with host counties, affiliates, and other external partners; develop materials and contracts to support counties; and identify and support new Foundation initiatives and activities as directed by the CEO, COO, and/or Board of Directors.

Job Duties:

• Serve as managing staff member for Foundation special projects;
• Develop marketing approaches to create visibility for special programs;
• Support the Foundation COO in the development of agendas and meeting packets in relation to the CSAC Grants Initiative (CGI) and grants and interacting with Foundation and CSAC Board members, county Chief Administrative Officers, and county staff.
• Pursue grant opportunities to support CSAC or Foundation programs and services, as needed.
• Prepare, manage, and support contracts on behalf of the Foundation for CGI, grant-related activities, and other operational needs.
• Coordinate billing and invoices for CGI, grant-related activities, and special projects.
• Manage all requests for CGI and general grant-related information or assistance.
• Serve as primary staff member responsible for managing, maintaining and analyzing all data and records on the success and evolution of the CGI and similar programs and priorities.
• Coordinate and participate in meetings and presentations related to the CGI and grant-related and Foundation programs and priorities.
• Arrange, coordinate, and staff periodic communications, webinars, special events and other programming designed to generate interest in special projects;
• Support efforts for new special projects through direction of CEO and/or COO;
• Manage and update Foundation and grants website pages;
• Draft end-of-year, end-of-program, and, when required, quarterly reports;
• Other duties as assigned.

Knowledge Required:

• Public service governance structures and approaches;
• Logistics management for multiple programs;
• Publishing and dissemination of promotional materials and weekly communications;
• Business correspondence and report writing;
• Principles and practices of customer service;
• Budget development and management and related accounting and math principles;
• Comprehensive English usage, spelling, grammar and punctuation;
• Website management;
• Modern office procedures, rules and practices, including excellent usage of computer skills and ability. Knowledge and use of word processing and related software is essential;
• Basic online communication networking tools such as Survey Monkey, MailChimp, and Constant Contact; and,  
• Website management. 

Skills Required:

• Oversee and effectively maintain the confidentiality of records;
• Understand the principles of policies, regulations, and other technical factors as they relate to grant and contracting administration.
• Understand basic budget and accounting procedures.
• Ability to problem solve and formulate recommendations to assist with the implementation of the CGI and similar programs or priorities.
• Organize and accomplish work with a high degree of independence and initiative.
• Complete work assignments under pressure to meet deadlines.
• Establish and maintain effective working relationships with internal staff, county staff, corporate representatives and other clients of CSAC.
• Communicate effectively, verbally and in writing.
• Schedule, plan and coordinate program schedules, meetings, webinars, workshops and other events.
• Collaborate with partners and external stakeholders to strengthen organizational impacts;
• Use sound judgement based on experiences;
• Promote strong interpersonal skills;
• Demonstrate short-term and long-term planning; and
• Show strong attention to detail.

Qualifications:

Minimum Qualifications: Bachelor’s Degree and three years of experience in public service and/or grant management; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Other Considerations: A master’s degree in public administration, public policy, non-profit management, business administration, or related field is preferred. This position is intended to be onsite during normal Monday through Friday, 8:30 – 5:00 business hours at the CSAC office, 1100 K Street, Sacramento. Periodic teleworking may be possible with prior COO approval and in alignment with CSAC Policy and Procedures. Travel will be required for the CSAC Annual Meeting, staff retreats, and periodic county meetings. It is anticipated to be less than 10% of annual work time.

How to Apply:

Please send a letter of interest and resumé to: resumes@counties.org

Filing Deadline:

The first round of applicant reviews will take place the week of March 11, 2024.